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Emergency Response and Evacuation Procedures
In the event of an emergency that requires the evacuation of the premises, an alarm will sound in the school. This is the signal for everyone to evacuate the building. All individuals without emergency assignments shall remain outside the building until authorized to re-enter the building by ERT personnel.
Each room shall have a floor plan of the school posted near the entrance to the room. The evacuation route and the nearest emergency exit shall be highlighted on the floor plan, as well as locations of stairwells. The floor plan shall also designate a meeting place outside of the building for all occupants of that room. All employees should familiarize themselves with the evacuation routes, emergency exits, locations of stairwells and designated meeting place – at the far end of the parking lot. Students shall be advised about the existence of the floor plan and shall be asked to familiarize themselves with the information in the event of an emergency.
Instructors shall be responsible for the safe evacuation of their classrooms. Supervisors shall be responsible for the safe evacuation of their work area(s). No employees or students shall use elevators; all employees and students will be directed to the nearest stairwell for safe exit from the school and the building. Instructors and supervisors, with back up from members of the ERT, before leaving the school and the building, shall ensure that:
Once outside, the instructors/supervisors shall ensure that all students/employees are safely outside the building and that all are located in an organized manner in a staging area a safe distance from the emergency situation and clear of the route and access ways for emergency vehicles.
Instructors should bring class rosters/attendance sheets in order to perform roll call outside the building. Report missing students / employees to a member of the ERT.
Instructors and supervisors, along with ERT personnel, shall maintain calm and order, and shall not allow anyone to leave the school grounds except to receive medical attention.
Each section of the school and building shall have a designated individual who will serve as a warden in the event of an emergency. The ERT will maintain a list of those acting as wardens (Program Directors or Lead Instructors). The wardens shall be responsible for sweeping through their section of the school and the building to make sure that all students/employees have been evacuated.
The wardens will then report to a designated member of the ERT to advise that their section of the school and the building is clear. The Campus President or designee at the emergency location will maintain authority of the ERT and announce to emergency personnel when the school and the building is all clear.
If an employee or student is unable to safely exit the school and/or building under his/her own power, then the warden shall assist if safe to do so, or instruct the person to defend in place. The warden shall immediately find a member of the ERT or emergency personnel (such as police, EMT or fireman) and report the exact location of the person in need of evacuation assistance.
To defend in place, the person should call 911 from the room or a cell phone to report his/her exact location. If smoke is present, seal doors/transoms with towels, preferably wet; open a window for fresh air, and breathe through a wet towel, if available. Hang a brightly colored or contrasting object from the window to alert emergency personnel of the location, and stay low until help arrives.
No one else should enter the school or building until it has been determined that the school and/or building is safe for re-entry. A member of the ERT shall be responsible for communicating that the school and/or building are safe for re-entry.
The American Institute on-site emergency response staff is listed at in the School Catalog.
Immediate Area Threat (Fire, Random Acts of Violence, Hazardous Materials Incident, Facility Issues, etc.)
Leave the school and building and gather in the predetermined location at the far end of the Campus parking lot.
More Widespread Threat (emergency circumstances that require evacuation away from the school: Fire, Post Natural Disasters, Hazardous Materials Incident, Random Acts of Violence, Acts of Terrorism, etc.)
Leave the school and building and proceed to your home location. The method of transportation should be addressed in anticipation of a situation. Car-pooling may be necessary to implement this type of evacuation. Instructors should identify students in need of this assistance in order to expedite evacuation.
Purpose: Used when there is a threat of violence or serious incident that could jeopardize the safety of students/staff (I.E. Intruder, shooting, hostage incident, gang fights, civil disturbance, etc.)
The School’s Campus President or designee will make the following announcement using a megaphone:
“YOUR ATTENTION, PLEASE. WE ARE EXPERIENCING AN EMERGENCY SITUATION AND NEED TO LOCKDOWN THE SCHOOL IMMEDIATELY. TEACHERS LOCK YOUR DOORS AND KEEP STUDENTS INSIDE UNTIL FURTHER NOTICE: STUDENTS OR STAFF ARE TO RETURN TO THE NEAREST CLASSROOM OR OFFICE. IGNORE ALL ALARMS AND BELLS UNLESS ADVISED OTHERWISE.”
Designate someone to Call 9-1-1, identify the name and address of the school, describe the emergency, state the school is locking down, provide intruder description and weapon(s) if known, and identify the location of the school command post.
Emergency Response Kit
The campus will maintain an emergency response kit in the main administration area. During an emergency the kit will be taken outside to have on-hand as needed. The kit contains:
It is also recommended that all staff and faculty members keep a personal emergency kit in their work area and car.
The American Red Cross website located at http://www.redcross.org/services/prepare provides additional information on emergency kits for work and home.
Fire Response Procedures
If you discover smoke or a fire:
If you hear or see a fire alarm:
If you are trapped in an office or other area:
Medical Emergency Procedures
In case of a medical emergency: Call 9-1-1
Be prepared to provide the following information:
Notify the Campus President or Director of Education and/or Front Desk at. Remain with the person with the medical emergency. Do not move them unless they are in immediate danger or further injury.
In some instances when an employee is injured, the school may be required to complete an OSHA report for the incident. Whenever an employee is injured, please contact a member of the ERT to determine whether an OSHA report must be completed for the employee’s injury. In either event, the School must complete an incident report and report the incident to EA’s Workers’ Compensation insurer.
Persons with Disabilities Evacuation Procedures
If persons with disabilities cannot be transported from the building without using an elevator, assist them to the exit the building.
If immediate evacuation is necessary, be aware of the following considerations:
A. Non-Ambulatory Persons:
B. Visually Impaired Persons:
Most visually impaired persons will be familiar with their immediate surroundings. In an emergency situation:
C. Hearing Impaired Persons:
Because persons with impaired hearing may not perceive emergency alarms, an alternative warning technique is required. Two methods of warning:
Bomb Threat Procedures
If an employee receives a bomb threat over the telephone, the employee shall attempt to memorize everything heard on the phone, such as exact wording, gender of the caller, caller’s accent and speech patterns, background noises, reported bomb location and any details about the timing for the bomb explosion.
A report checklist for recording such information is located in the campus ERP
The employee shall inform a member of the ERT of the call.
Notify the Campus President, or Director of Education and Front Desk.
The employee SHALL NOT inform any student or other employee of the threat.
The ERT shall assess the situation, inform the authorities and activate the evacuation procedures, if necessary.
Wildfire Warning Procedures
Once the local fire department issues a wildfire evacuation alert for the area, it is imperative that the school begin procedures for securing the property from fire damage.
A designated member of the ERT shall contact the landlord to receive instructions concerning the landlord’s actions in securing the building. These actions shall be considered as the school prepares for the wildfire.
Members of the ERT will meet regularly to continually update an action timeline assuming that a wildfire will impact the school. The action timeline should be adjusted based on the projected path of the firestorm.
Activate the emergency back-up procedures for the computers and telephones. Remove all papers and objects from surfaces near windows and place them inside drawers or containers. Secure all student and employee files in their fireproof cabinets or in the fire safe file room.
Store any outdoor equipment or furniture indoors. Secure windows shutters or board up windows, if approved by landlord. Shut off natural gas, if possible.
If the school will be closing, follow the evacuation procedures set forth in this ERP. The school shall activate the communications protocol delineated in the School Closing section of this ERP for disseminating information to students and employees concerning the condition of the school.
After the firestorm passes and it is safe to re-enter the school, use care in powering up electrical equipment.
Do not plug in electrical appliances, particularly computers, without a surge protector.
A designated member of the ERT shall assess the damage to the building and report any damage to the landlord and to staff at the American Institute, Corporate Office, in order to include the damage in the claim the company may include in any resultant insurance claims.
Use the following procedures for a major earthquake.
If indoors, drop, cover and hold. Protect yourself from falling objects including bookcases, shelves and light fixtures. Stay away from windows. If possible, get under a desk or table. If no shelter is available, seek cover against an interior wall and protect your head and neck with your arms.
Severe Weather Preparedness
Police Emergency Procedures
Contact Immediately. In case of a police emergency, students and employees should not expose themselves to any unnecessary risks. In the event of an emergency:
Police emergencies include:
Chemical Spill or Release Procedures
Spills that do not endanger occupants in the immediate area may be cleaned up by staff that have been trained and are properly equipped to handle the type of spill. Consideration should be given to the following:
When a flash flood watch has been issued for the campus area:
When a flash flood warning has been issued for the campus area:
Power Outage Procedures
Campus response to a power outage will depend on the circumstances. Information should be obtained from the ERT as to the extent and likely duration of the outage. In many cases, the duration is indeterminable.
Reporting a Campus Crime or Criminal Incident
Cultivating and maintaining a safe campus environment is primarily dependent on the cooperation of students, faculty and staff. As a member of the American Institute campus community, it is your responsibility to report a crime, suspicious activity or other emergencies on campus to the appropriate campus official. Should you become a witness to or victim of a crime, immediately report the incident to the Campus President, Director of Education, Program Director(s) and/or Instructional Staff as well as the local Police Department. The institution does not have the policies and procedures that allow victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics. When making your report of the incident you should provide the following information:
Upon receipt of the report, the School will determine the appropriate response that may include disciplinary action against the offender(s), notification to local law enforcement, notification to the campus community or other public safety alternatives deemed appropriate given the circumstances.
Timely Notification Warnings
The institution is responsible for alerting the campus community of a particular crime or trend of crimes in order to help safeguard the individuals within these areas and/or their property from further harm or damage.
Safety & Crime Prevention
Reporting an Offensive Campus Incident
American Institute strives to promote citizenship and mutual respect between students and other members of the campus community. In the case that a student feels threatened or is offensively confronted either verbally or physically by another member of the student body or campus community the student should:
American Institute’s policies governing student conduct and applicable sanctions for conduct violations can be found in the Student Catalog.
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